You can edit or add a new message stamp. Stamps are inserted into messages when they trigger the rule. Typically they contain some standard confidentiality statement or a similar block of text. Rule Tokens/Variables (for example, the name of an attached file) can also be included in the text.

See Rule Tokens/Variables.

To edit or add a new message stamp:

  1. On the Actions page, select Insert stamp in body.
  2. Click Edit. The Stamps screen appears, showing a list of available stamps.
  3. Click Add or select a stamp from the list and click Edit. The Stamps screen appears, showing details for the stamp.
  4. Type a name in the Name field, or edit the exiting name if desired.
  5. Select whether to insert the stamp at the end or the beginning of the message body.
  6. Type the desired text into the text box. Optionally, use rule tokens/variables (such as the an attachment name) as part of the text message.

    See Rule Tokens/Variables.

  7. To exclude TNEF and digitally signed messages from stamping, select Do not stamp TNEF and digitally signed messages; prevent breakage.
    Note:

    Hosted Email Security recognizes messages signed using the S/MIME standard.

    The Microsoft TNEF format is used when sending rich text email using the Outlook client. If Hosted Email Security tries to insert a stamp into a TNEF-formatted email, the message might become corrupted or unreadable. To prevent this, if your organization uses Outlook to send rich text formatted messages, Hosted Email Security enables you to exempt TNEF messages from those actions that might corrupt the message.

Parent topic: Inserting a Stamp