Views:
Use a Notes Client to define accounts that can access ScanMail databases. These accounts have unlimited access to ScanMail functions.
Note
Note
If an account is not included in the ScanMail databases accesses and roles, it will not be able to access the ScanMail functions, even if the account has administrator privileges.
To define access to ScanMail databases:
  1. From a Notes Workspace, select the ScanMail icon.
  2. Click File → Application → Access Control....
  3. On the Basics tab of the Access Control List window, change the database's default access to No Access.
    Set the following options:
    User type: Unspecified
    Access: No Access
    The ScanMail administrator should appear as a Person or Group in the same list as -Default-, along with the ScanMail server, LocalDomainServers, and OtherDomainServers.
  4. If either the ScanMail administrator, ScanMail server, LocalDomainServer, or OtherDomainServer do not appear in People, Servers, Groups, click Add... and then list.png.
    1. In the Names window, select an address book from the box in the upper left corner.
    2. Select a person from the list displayed in the left pane.
    3. Click Add > to add the name to the list. Repeat until you have found all the names.
    4. Click OK when finished.
  5. Back in the Basics tab, highlight the ScanMail administrator's name. Assign the ScanMail administrator the following rights:
    User type: Person or Person Group
    Access: Editor or higher
  6. Assign the ScanMail administrator Delete documents privilege, and continue assigning access rights as specified in the following table.
    Person, Server, or Group
    Recommended Access Level
    Delete documents Option
    -Default-
    No Access
    Not selected
    ID used to sign ScanMail databases
    Manager
    Selected
    ScanMail Administrator(s)
    Editor (or higher)
    Selected
    Domino server
    Manager
    Selected
    LocalDomainServers (if you are using replication)
    Editor (or higher)
    Selected
    OtherDomainServers
    No access
    Not selected
    ScanMail requires at least Editor access to perform manual and scheduled scans of the Notes databases, and Delete documents privilege to delete logs older than the specified number of days (see page 8-7). Do not select any check boxes for the Default user.
  7. On the Roles group, click the [PolicyCreator], [PolicyModifier], and [PolicyReader] roles to enable access to ScanMail database components with restricted access.
  8. Click OK.
For more information on assigning roles and refining Notes database access, refer to the Notes help—Restricting access to documents and local databases.