Configuring Policies

The virus policy, spam policy, content filtering policy and Data Loss Prevention (DLP) policy screens all show a list of the currently defined policy rules and their status. From each screen, you can add a new rule and reorder, edit, copy, or delete existing rules.
Note:

If a policy rule applies to multiple domains and your account only has permission to manage a part of these domains, the rule is only visible. You cannot reorder, edit, copy, or delete the rule.

The policy screens under Inbound Protection and Outbound Protection are technically separate and can be managed independently.

The rules are displayed in a table, sorted by the order in which the rules were created by default.

Table 1. Policy Terminology

Column

Description

Order

Order in which the rules are executed.

Status

: A rule is enabled.

: A rule is disabled.

: A rule is locked.

Rules

Name of the rule.

Migration Status

Status of the rule migrated from external systems.

Action

Action taken if the rule's criteria are met.

Organization Level

Whether the rule applies to all email messages sent to or from your organization.

  • Yes: The rule applies to all email messages sent to or from your organization.
  • No: The rule applies to email messages sent to or from specific users or groups in your organization.

For details about the policy rule levels, see About Policy Rule Levels.

Modified

Timestamp when the rule was last modified.

Last Used

Timestamp of when the rule was last used. If the rule has not yet been triggered, the value in this column will be "Never".

Each column's heading can be clicked to sort the list. For example, to re-sort the list alphabetically by Action, click the Action column heading.